If you want a world-class employee, you need to create a top-notch project management job description to attract them. A good hiring ad clarifies the applicant’s role in the company. But more importantly, it means the right applicants apply for your job.

Making a strong job ad involves choosing the right title, creating an attention-grabbing introduction, and clearly writing out the project manager skills you require. In a competitive job market, you have to sell both the position and your company to potential candidates. You also need to make the application process as clear and simple as possible.

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What Is a Project Manager Job Description?

A project manager job description is a detailed explanation of what you expect from job applicants. It describes the project manager responsibilities and expectations for the position you are looking to fill. If you have requirements about education, experience, or any other requirements, you will include them in them in this advertisement.

At the same time, a job posting or a hiring ad is also designed to sell applicants on your business and convince them its where they want to be. In the job posting, you’ll include information about what makes your location or team truly great and why they’d want to be a part of it. It’s similar to promoting a product, but it is marketing your job to potential applicants instead.

A job description and a hiring ad are slightly different from one another, but both are typically included when trying to find the ideal candidate for an open job.

project manager job description free

Why Writing a Great Job Ad Matters

The quality of your employees determines whether your company is a success or a failure. With the right job posting, you can get a headstart on finding the best employees possible. Ultimately, your job post will be the key factor in determining what attracts employees to your company and how deep you’re able to make your talent pool.

You Can Attract Better Candidates

If your project manager jobs sound dull or unexciting, no one will want to apply for them. When employees enjoy their jobs, it is because they pay well, help further their career, or provide them with a sense of purpose. The best project manager job description will showcase how your open position does one of these things.

When your job description and hiring ad are perfectly crafted, you’re able to reach out to top-rated candidates. The best ads can even attract employees from different geographic areas and lead them to relocate. If you want to stretch your labor budget and help your business grow its revenue, you should do all you can to get the best candidates possible for each position.

Job Search Engines Require Specific Terms

For someone to see your project management jobs, it has to appear as a search result. No matter what job site an applicant uses, the platform will use keywords to sort listings and openings. These keywords determine whether applicants will end up see your hiring ad or not.

When you create a job listing, it is important to include keywords related to the job itself and your industry. Take some time to brainstorm project management terms candidates will use when they try to find a job in your field. Be sure to include those words in your job listing.

Explain the Required Skill Set

You want to get applicants who can handle standard project manager responsibilities, as well as special projects you may require help with along the way. How can someone know if they are the right candidate unless you tell them what you need and the skills they’ll be required to possess?

The best job ads will show candidates the abilities you expect from them. As soon as someone reads your job description, they should know if they are a prospective hire or not. If your ad doesn’t include any requirements or skills, it isn’t ready to publish yet.

Set Clear Expectations for the Job

This goes along with the previous section but dives a bit further into the specific things you expect from the candidate if they are hired to fill the open role. When you have a well-written job description, the applicants know what to expect. But more importantly, they know what you expect.

As a result, your new hires show up ready to work on the first day with a clear understanding of your intentions. They know whether you want a team player, a go-getter, or someone who works independently. Your well-written hiring ad prepares potential new hires for a successful start.

What Should You Include in Your Job Posting?

Are you ready to find world-class applicants? All you need is the perfect post, and project manager resumes will start flooding into your inbox.

To get started, take some time to come up with a powerful title. This is one of the most important parts of a job post because most people will scroll past your post if it doesn’t catch their eye. While you could easily write something as simple as “Seeking Project Manager”, try making a title which includes the name of the position as well as one attribute which makes it attractive to applicants.

Once someone clicks on your post, they should instantly be drawn in by your description. A single paragraph works well as an introduction and quickly shows applicants what the job is all about. This section should include three to five details which work to pull applicants into the rest of the post.

Throughout the rest of the description, you’ll want to share a summary of your company’s story and sell prospective applicants on the virtues of the position. Include information like the benefits, work hours, or other interesting aspects of the job. You should also include the most essential requirements of the position they will need to fill.

Depending on your company, you may also want to share information about the company’s history, the years you have been in operation, and how long your employees stay. This shows applicants what to expect and if they like the company enough to stick around for a while. It also helps you attract applicants who will fit in with your company’s culture.

If you are trying to attract applicants from outside of your geographic region, include information about the location, schools, and fun things to do in the area. Once someone learns more about the area, they may be more willing to move and start working as a project manager.

For your ad to be effective, you also need to briefly explain the application process. Candidates want to know what happens next and when they should expect a call or response. If someone needs a job right away, they are more likely to apply for a position with a clear timeline for interviewing and hiring candidates.

Examples of Job Descriptions for Project Manager Jobs

Many workplaces have a role for someone called a project manager, but the actual job varies greatly from company to company. If you want to find the right person, you must show applicants what you want through a clear project manager job description, a list of responsibilities, and the required skillset. When you have a better job post, you are more likely to get the applicant you want.

Project Manager Job Description

If you have a unique company culture, you will want to include information about your business in the job description. Ultimately, your goal is to attract clients who would enjoy being a part of your business. With this in mind, be specific about what you want and help applicants understand exactly what the position entails:

A senior  project manager is needed at ABC Company. He or she will be in charge of developing and managing new projects by keeping them within the set budget, time, and scope. The project manager will monitor team members and follow up on deliverables, so all objectives are met. Knowledge of the industry, troubleshooting skills, and strong communication are a necessity.

The project manager will typically work from 9 AM to 5 PM, but evenings and weekends may occasionally be required. Successful applicants must be talented at working in a team environment.

Project Manager Responsibilities

In this section, you include the job itself. What will your project manager be handling as soon as they start their new job? These responsibilities help you narrow down your applicants to people who  have the right capabilities, so be careful what you write:

  • Lead quality assurance
  • Monitor and allocate project budget
  • Plan, develop, and implement projects
  • Set project’s scope
  • Train, oversee and manage team members
  • Provide support for team members
  • Track all deliverables
  • Evaluate project results
  • Report on project progress

Project Manager Skills

Each position is different, so these skills are unlikely to match up exactly with your open positions. This easy, bullet point format is a simple way to quickly show potential employees what skills they need to have as well as any specific project management certifications you want them to hold. If you have any education, experience, or soft skill requirements, this is the section to include them as well:

  • A bachelor’s degree is required; advanced degrees are preferred
  • 5+ years of experience in project management
  • Experience working in risk management and strategic planning
  • Ability to use project management software like MS Excel and Teamweek
  • Problem solving and decision-making skills
  • Conflict resolution abilities
  • Contract negotiation

Things to Remember

Before you publish your job post, keep these few things in mind. Depending on your company and the competition for project managers in your area, you may want to include a salary range. While you can always wait until an interview to discuss a salary, a high salary range will instantly make your job post more attractive to any applicant.

While your job listing is technically finished, you need to take a few moments to review it. Even the best writers in the world use editors, and poor writing will make your company appear unprofessional. If you want your hiring ads to perform well, ask someone else to edit them before submitting it.

Your project management job description is important, but it only matters if other people see it. Help applicants see your hiring ads by including them on multiple job listing websites. With the right hiring ads and a little work, you can quickly locate your company’s next project manager.

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Logan Derrick

Logan Derrick

Logan Derrick is a full-time business writer and content marketing strategist. For years, he has worked closely with several project management professionals, learning from them and increasing his own knowledge of the industry. Having held multiple management positions in fields ranging from customer service to marketing, Logan has found a passion for helping others learn about project management, marketing, and the powerful tools available to professionals today.
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