When you’re in charge of a busy team, workflow management software is like the amazing executive assistant you wish you had. It acts as a conductor between your plan and the actual workflow, keeping everything flowing smoothly. When the workflow is automated, the project unfolds in a logical order while remaining flexible enough to accommodate unexpected opportunities or changes.
Other benefits of workflow management software include:
The best workflow management systems make it possible for busy teams (and busy project managers) to produce quality deliverables on time and within the client’s budget. Here are some acclaimed software solutions to choose from.
Teamweek describes itself as a “lightweight, easy-to-use app”, but beneath all the simplicity is a powerful workflow management capability that has benefited project teams from companies like Disney, Buzzfeed, and Spotify. When you’re managing a busy team that’s working on a complex and high-stakes project, Teamweek will:
Unlike some project management tools that require you to follow its native workflow format, Teamweek can be adapted to your scheduling and performance needs. One of its most valuable tools is the online Gantt Chart, which makes task scheduling and changing practically effortless. Updating schedules and informing team members of the changes has never been easier.
Genius Project is a flexible and easy-to-configure project management software with pre-configured workflows that you can adapt to match your team and project needs. Its role-based workflow manager supports complicated processes such as conditional information transitions, parallel revision and approval, and automatic data and document generation.
In terms of routine workflow management, Genius Project allows you to:
Other useful features include a weekly workload scheduler that allows project managers to specify when each team member will be expected to work on tasks. It takes into account each person’s existing workload as well as weekends and public holidays.
ProWorkflow is a web-based project management tool that lets you spend less time actively managing your workflow. Scheduling staff, tracking progress, and even rescheduling a task are all easy to accomplish using the project delivery tools. Other useful features include:
One of the most popular ProWorkflow tools is the task template, which you can customize by allocating start and end dates, assigning staff, adding task descriptions, and indicating priority.
Another popular workflow management software, Flow makes it easier to plan projects, manage your team, and track tasks. From basic checklists to more detailed kanban boards, all workflow types and preferences are effortlessly accommodated. Examples of time-saving features include:
If you are a Slack user, the /flow task command will create and assign tasks, specify due dates, and attach conversations, all from within the Slack app.
This cloud-based collaboration and project management software has been used by Google, Hootsuite, Fitbit, and other prominent entities. Its popularity is partly due to the flexibility and versatility of its platform. You can divide project goals into manageable pieces, complete with due dates and file attachment capability and use the scheduling feature to utilize resources more effectively and deliver more reliable results.
Some of Wrike’s strongest workflow management tools include:
Wrike presents project managers with the means to turn their ideas and strategies into actionable plans without unnecessary extra steps slowing things down.
If your current system is not accommodating the changing needs of the project management industry and you want to make a change, there’s no better time than the present. The right workflow management software can take your career to the next level by empowering productive teams, creating quality deliverables, and exceeding the expectations of clients who will want to trust you with their business again and again.
It’s so much easier to plan & estimate with a small team when I can see everyone & all projects at once.